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Quick Tip: Setting Up Two-Factor Authentication (2FA)

8/22/2025

Why 2FA Is Essential

In 2025, weak passwords are a hacker’s dream. Two-factor authentication (2FA) adds an extra layer of security, requiring a second verification step—like a code sent to your phone—to access accounts. For small businesses, especially in senior care, 2FA is critical to protect sensitive data like patient records from breaches.

Step-by-Step Guide to Enable 2FA

Here’s how to set up 2FA on popular platforms like Microsoft 365 or Google Workspace:

  1. Access Account Settings: Log in and navigate to the security or account section.
  2. Enable 2FA: Look for “Two-Factor Authentication” or “Multi-Factor Authentication” and turn it on.
  3. Link a Device: Choose to receive codes via SMS, email, or an authenticator app (e.g., Google Authenticator, Microsoft Authenticator).
  4. Verify Setup: Test the process by logging out and back in with the second factor.
  5. Train Your Team: Ensure all employees enable 2FA on their accounts.

Pro Tips

  • Use authenticator apps over SMS for stronger security.
  • Store backup codes securely in case you lose access to your device.
  • Regularly review which accounts have 2FA enabled.

For senior care facilities, 2FA is a simple way to boost HIPAA compliance and protect patient data. One client we helped implemented 2FA across their team, reducing unauthorized access risks by 80%.

Need Help?

Setting up 2FA can be quick, but we’re here to streamline it for your business. Contact us for a free guide or hands-on support.